Effective Date: 10-11-2025
Last Updated: 10-11-2025
Welcome to ECS HRMS.
Your privacy is important to us. This Privacy Policy explains how we
collect, use, store, and protect your information when you use our
HRMS mobile application and related services.
1. 📋 Information We Collect
We collect the following categories of information to operate and improve our HRMS services:
a. Personal Information
- Full name
- Email address
- Contact number
- Job title & department
- Employee ID
- Login credentials
b. Employment & Payroll Information
- Employee profile details
- Attendance logs
- Leave data
- Payroll & tax information
- Bank account details
c. App & Device Information
- Device model & OS version
- IP address & network info
- App usage logs
- Login activity
- Crash & performance logs
d. Sensitive App Features (Required by Apple)
- Location (Precise) – Attendance, geo-tagging, geofencing
- Camera – Face recognition attendance (if enabled)
- Photos/Storage – Uploading profile images & documents
- Notifications – HR updates & reminders
- Device Identifier – Secure login & fraud prevention
You will always be asked for permission before these features are used.
2. 🎯 How We Use Your Information
- Manage employee records & HR operations
- Process payroll, attendance & leave
- Authenticate employees (including face recognition)
- Send notifications & communications
- Enhance app performance & experience
- Maintain system security & prevent fraud
- Generate HR analytics & business reports
We do not use your information for advertising or marketing.
3. 🔒 Data Security
- Encrypted data storage (AES-256)
- SSL/TLS-secured communication
- Role-based access control
- Regular security audits
We never sell or trade your personal data.
4. 🤝 Data Sharing & Disclosure
- Government authorities (when legally required)
- Authorized financial institutions for payroll
- Trusted third-party service providers
All partners comply with strict data protection standards.
5. 📍 Location Data Usage
The ECS HRMS app uses Precise Location only for:
- Attendance marking
- Geofencing validation
- HR compliance requirements
Location is not used for tracking or marketing.
6. 👁️🗨️ Face Recognition Data
If your organization enables face recognition:
- Your face image is collected & converted into encrypted templates
- Used only for authentication
- Never shared externally
- Stored securely under privacy regulations
7. 🌍 International Data Transfer
Your data may be processed in countries where our servers or trusted partners operate. We ensure lawful and secure data transfer mechanisms.
8. 📅 Data Retention
We retain your data only as long as required by:
- Your employer
- Business operations
- Legal or statutory obligations
After that, data is permanently deleted or anonymized.
9. 👤 Your Rights
- Access or update your data
- Request data deletion (subject to employer approval)
- Withdraw consent where applicable
- Receive a copy of your stored information
Contact us at: support@ecscloudinfotech.com
10. 🍪 Cookies
Our website and HRMS may use cookies to improve your experience. You may manage cookie settings in your browser.
11. 🧾 Changes to This Policy
We may update this policy from time to time. The most recent version will always reflect the latest "Last Updated" date.
12. 📞 Contact Us
ECS Cloud Infotech Pte. Ltd
📧 Email: info@ecsaio.com
🌐 Website: https://ecscloudinfotech.com
📍 Address: Sim Lim Square #03-54, 1 Rochor Canal Road, Singapore 188504